Dated 3 June 2013
1.1. The name of the Club is Booragoon Junior Football Club (Inc.) hereinafter referred to as the “Club”
1.2. The teams representing the Club shall be known as the Booragoon Bulldogs.
2. AFFILIATION The Club:
2.1. Shall be affiliated with the East Fremantle District Football Development Council (“EFDFDC”) or such other District Football Development Council as decreed by the Western Australian National Football League from time to time; and
2.2. Will be subject to determinations laid down by the EFDFDC in accordance with their Constitution and by- laws.
The registered address of the Club shall be Post Office Box 1098, Booragoon WA 6154 and the principal place of business of the Club shall be the Club rooms situated on Karoonda Reserve, Karoonda Road, Booragoon or at any such place as the Management Committee of the Cub may direct
4. CLUB COLOURS AND EMBLEM
The colours of the club shall be red, white and blue and the official emblem of the Club shall be displayed at the commencement of this constitution.
The objects of the Club are:
5.1. The control and management of the Australian Rules game of football played by members of the Club;
5.2. The encouragement and promotion of the Australian Rules game of football;
5.3. To promote true sportsmanship and citizenship among members of the Club,
5.4. To accept subscriptions, donations or to borrow, raise or secure the payments of monies for the purpose of acquiring the necessary facilities and equipment as required to assist in the promotion of Australian Rules football in any manner as the Club deems necessary;
5.5. To legitimately acquire any equipment or property and provide facilities such as Club rooms, football equipment or attire as necessary and as may be required for the benefit of the Club and the purpose of teaching or playing of the game or assist the promotion of any of the Club’s objects;
5.6. To provide facilities and promote recreation, entertainment and other social activities for all members,
5.7. Generally to take all such steps and proceedings and do all such acts and deeds that members of the Club may consider incidental or conducive to its interest or the interests of the game of Australian Rules football and the attainment of all or any of the above objects.
6. ATTAINING OBJECTS
The Club shall be empowered to do all things necessary which are incidental to and necessary for the attainment of the objects of the Club
7. PROPERTY OF THE CLUB
The Club must apply all property and income of the Club towards the promotion of the objects or purposes of the Club. No part of that property or income to be paid or otherwise distributed, directly or indirectly, to members of the Club, except in good faith in the promotion of those objects or purposes.
8. POWERS OF THE CLUB (as conferred by Section 13 of the Act).
8.1.To acquire, hold, deal with, and dispose of any real or personal property;
8.2.To open and operate bank accounts;
8.3.To invest its money-
8.3.1.in any security in which trust moneys may be invested; or
8.3.2.in any other manner authorised by the rules of the Club;
8.4.To borrow money upon such terms and conditions as the Club thinks fit;
8.5. To give such security for the discharge of liabilities incurred by the Club as the Club thinks fit;
8.6.To appoint agents and employees to transact any business of the Club on its behalf for reward or otherwise,
8.7 To build, construct, erect, maintain, alter and repair any premises building or other structure of any kind to furnish equip and improve the same for use by the Club;
8.8 Accept donations and gifts in accordance with the objects of the Club;
8.9. Print and publish any information by any media including newsletters, newspapers, articles or leaflets for promotion of the Club;
8.10 Provide gifts and prizes in accordance with the objects of the Club;
8.11.Organise social events for Members and the promotion of the Club, and
8.12 To enter into any other contract the Club considers necessary or desirable.
9.1.Membership shall be open to any person who wishes to further the interests of the Club.
9.2.Any person seeking membership shall make application to the Management Committee, and the Management Committee shall determine whether the application is successful or not.
9.3. Each person admitted to membership shall be;
9.3.1 Bound by the Constitution and By-laws of the Club.
9.3.2.Come liable for such fees and subscriptions as may be fixed by the Club.
9.3.3.Entitled to all advantages and privileges of membership.
9 4.Membership Categories
9.4.1 PLAYING MEMBER who shall comply with the registration requirements prescribed by the EFDFDC from time to time.
9.4 2.SOCIAL MEMBER not being a playing member. Parents and guardians of playing members qualify for membership under this clause.
9.4.3.HONARARY MEMBERS who shall be elected by the Management Committee are deserving of recognition for services rendered to the Club.
9 4.4.LIFE MEMBERSHIP The Management Committee as a Life Member may elect any member who has given outstanding service to the Club. Any member may nominate a person to the Management Committee for consideration for Life Membership.
9 4.5. AFFILIATED CLUBS OR TEAMS A club or team desirous of becoming an affiliated club or team must make application in accordance with the by-laws of the Club. Such application must be lodged with the Club Secretary on or before a date as determined by the Management Committee of the Club. Each affiliated club or team shall appoint or elect a delegate as his or her representative to meetings of the Management Committee.
9.5.The Management Committee shall appoint a member of the Management Committee to maintain an up to date register of members of the Club
9.6.A member may at any reasonable time inspect the records and documents of the Club
10. MEMBERSHIP FEES
10.1 Playing members shall pay an annual subscription together with weekly match fees as decided by the Management Committee.
10.2.Social members shall pay an annual subscription as decided by the Management Committee except that parents and guardians of playing members shall be exempt from any such subscription under this sub-clause where the playing member has paid a subscription under clause 10.1
10.3.Honorary members and life members shall enjoy the privileges of membership without the payment of subscriptions.
11. TERMINATION OF MEMBERSHIP
11.1. Any person’s membership may be terminated by the following events
11.1 3. a member’s annual membership fee remains unpaid two weeks prior to the commencement of the official fixture season as determined by EFDFDC;
11.2 The Management Committee shall have the power to suspend or expel any member of the Club for
11.2.1. any of the events in clause 11.1
11.2.2. false or inaccurate statements made in the member’s application for membership of the Club,
11 2.3. breach of any rule, regulation or by-law of the Club and
11.2.4. by any act detrimental to the Club. After having undertaken due inquiry
11.3.Any member who is expelled, suspended or has their membership terminated, shall have the right to appeal against their suspension or expulsion by presenting their case to a General Meeting called for such purpose, and the decision of the General Meeting shall be final.
12. MANAGEMENT COMMITTEE
12.1 Management of the Club shall be vested in the Management Committee elected by the members at the Annual General Meeting and consisting of
12.1.2. Vice President
12.1 3. Secretary
12.1.5. Committee Members (this number is subject to change but shall not exceed 12 members)
12.1.6. Club or Team delegates
12.2. The Management Committee shall consist of not less than eight (8) members.
12.3. No person shall hold more than one position on the Management Committee at any one Time. A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting which follows his/her election and he/she will be eligible for re-election
12.4. A quorum of the Management Committee shall be half of its members plus one
12.5. If the President or Vice President is unable to attend, then a chairperson nominated by the meeting shall chair that meeting.
12.6. A member of the management committee may lose his or her seat on the committee for either of the following,
12.6.1. Absence from three or more meetings without leave of absence
12.6.2. Found not to be a financial member
13 POWERS OF THE MANAGEMENT COMMITTEE
13.1. The Management Committee shall carry out the day-to-day running of the Club and shall have the power to
13.1.1. Administer the finances, appoint bankers, and direct the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account;
13.1.2. Fix the manner in which such banking accounts shall be operated upon, providing the Management Committee passes all payments
13.1.3. Fix fees and subscriptions payable by members and decide such levies, fines and charges as is deemed necessary and advisable, and to enforce payment thereof;
13.1.4. Adjudicate on all matters brought before it which in any way affect the Club.
13.1.5. Cause minutes to be made of all proceedings at meetings of the Committee and General Meetings of members;
13.1.6. Make, amend and rescind rulings and By-laws;
13.1 7. Have the power to form and appoint any sub-committee/s as required for specific purposes;
13.1.8. May at their discretion employ a person or persons to carry out certain duties required by the Club, at salaries or remunerations for such period of time, as may be deemed necessary.
13.1.9. Should a vacancy occur on the Management Committee during the season, the Management Committee shall appoint a successor until the next Annual General Meeting.
13.1.10. Appoint an officer/s or agent of the Management Committee to have custody of the Club’s records, documents and securities.
14.1. The Annual General Meeting shall elect or appoint an Auditor or Auditors
14.2. The Auditor/s shall examine and audit all the books and accounts of the Club annually, and have the power to call for all books, papers, accounts, receipts etc., of the Club and report thereon to the Annual General Meeting
15. GENERAL MEETINGS
15.1. Annual General Meeting
15.1.1. The Annual General Meeting of the Club must be held within four months of the end of the club’s financial year
15.1.2. The Secretary shall give at least fourteen (14) days’ notice of the date of the Annual General Meeting, to members
15.1.3. All financial members may attend the Annual General Meeting
15.1.4. The quorum at the Annual General Meeting, shall be a minimum of 15 members. If, at the end of 30 minutes after the time appointed in the notice for the opening of the Meeting, there be no quorum the meeting shall stand and adjourn for one week. If at such meeting there is no quorum those members present shall be competent to discharge the business of the meeting.
15.1.5. The agenda for an Annual General Meeting shall be-
• Opening of Meeting
• Confirmation of Minutes of previous Annual General Meeting
• Presentation of Annual Report
• Adoption of Annual Report
• Presentation of Treasurer’s statement
• Election of New Executive and appointment of Auditor
• Vote of thanks to outgoing Executive
• Determination of Annual Membership Fee
• Notice/s of Motion
• Urgent general business
15.2. General Meetings
15.2.1. General Meetings may be called by the Management Committee or at the request of the President and Secretary or on the written request of members of the Club
15.2.2. The Secretary shall give at least seven (7) days notice in writing, of the date of the General Meeting to the members. Notice of General Meetings shall set out clearly the business for which the meeting has been called. No other business shall be dealt with at that General Meeting.
15.2.3. The quorum at the General Meeting shall be a minimum of 10 members
16. MEETINGS AND PROCEEDINGS OF THE MANAGEMENT COMMITTEE
16.1. The Management Committee shall meet as often as it shall respectively from time to time determine and, on any special occasion when summoned by the President or Secretary,
16.2. At least three (3) days prior notice of a meeting of the Management Committee shall be given in writing by the Secretary to each member of that committee
16.3. At all meetings of the Management Committee, six (6) members of the Management Committee present shall constitute a quorum.
16.4. The order of business at meetings of the Management Committee shall, unless otherwise determined by the Management Committee, be as follows:
• Minutes and Confirmation thereof;
• Questions and business arising from the Minutes;
• Financial Statements and Reports;
• Reports from Sub-Committees;
• General Business
17. VOTING RIGHTS
17.1. No playing member shall be entitled to vote at any General Meeting
17.2. Each Individual financial member present shall have one (1) vote in respect of a show of hands or a poll or a ballot taken at any General Meeting.
17.3. No members shall be entitled to vote at any General Meeting if the membership fee is due and unpaid at the date of the meeting or if membership has not been approved by the Management Committee in accordance with the powers and duties of the Management Committee as set out in this constitution.
17.4. Voting powers at the Annual General Meeting and General Meetings:
17.4.1. The President shall be entitled to a deliberate vote and, In the event of a tied vote, the President shall exercise a casting vote.
17.5. Voting powers at Management Committee Meetings,
17.5.1. The President shall be entitled to a deliberate vote, and in the event of a tied vote, the President shall exercise a casting vote.
17.5.2. Each individual committee member present shall have one (1) vote.
18.1. All funds of the Club shall be deposited into the Club’s accounts at such bank or recognised financial institution as the Management Committee may determine
18.2. All accounts due by the Club shall be paid by cheque or electronic funds transfer after having being passed for payment at the Management Committee Meeting and when Immediate payment is necessary, accounts shall be paid and the action endorsed at the next Management Committee Meeting.
18.3. The Secretary shall not spend more than a set amount of Petty Cash without the consent of the Management Committee, and shall keep a record of such expenditure in a Petty Cash Book
18.4. A statement showing the financial position of the Club shall be tabled at each Management Committee Meeting by the Treasurer.
18.5. A statement of Income and Expenditure, Assets and Liabilities shall be submitted to the Annual General Meeting. The auditor’s report shall be attached to such financial report.
18.6. The financial year of the Club shall commence on 1 October each year. The accounts, books and all financial records of the Club shall be audited each year
18.7. The signatories to the Club’s account/s will be any two of the following;
• Vice President
18.8. All property and Income of the Club will apply solely to the promotion of the objects of the Club and no part of that property or income shall be paid or otherwise distributed, directly, or indirectly, to members, except in good faith in the promotion of these objects
19. COMMON SEAL
The common seal of the Club shall be kept in the care of the Secretary. The seal shall not be used or affixed to any deed or document except pursuant to a resolution of the Management Committee and in the presence of at least the President and two members of the Committee, both of whom shall subscribe their names as witnesses.
20. ALTERATIONS TO THE CONSTITUTION AND BY-LAWS:
20.1. No alteration, repeal or addition shall be made to the Constitution except at the Annual General Meeting, or General Meeting, called for that purpose and notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General Meeting, or seven (7) days prior to a General Meeting called for such purpose.
20.2. The Secretary shall forward such notices of motion to each Management Committee member at least fourteen (14) days prior to the Annual General Meeting or seven (7) days prior to a General Meeting
20.3. Alterations to the By-laws can be made only at Management Committee Meetings provided notice of the proposed alteration/s has been duly notified to Committee Members.
20.4. Such motions, or any part thereof, shall be of no effect unless passed by a seventy five percent (75%) majority (Special Resolution) of those present and entitled to a vote at the Annual General Meeting, General Meeting or Management Committee Meeting, as the case may be.
20.5. Within one month of the passing of a Special Resolution, the Secretary shall notify the Department of Consumer and Employment Protection of the amendment.
If, on the winding up of the Club, any property of the Club remains after satisfaction of the debts and liabilities of the Club and the costs, charges and expenses of that winding up, that property shall be distributed:
21.1. to another incorporated Club having objects similar to those of the Club, or
21.2. for charitable purposes, which incorporated Club or purposes, as the case requires, shall be determined by resolution of the members.
22. NON-PROFIT CLAUSE
The assets and income of the organisation shall be applied solely in furtherance of its above-mentioned objects and no portion shall be distributed directly or indirectly to the members of the organisation except as bona fide compensation for services rendered or expenses incurred on behalf of the organisation.